Connect the evidence
A usable batch sheet links the identifier, date, responsible party and individual plants. Record how many plants were checked. A picture from another batch may illustrate the method but cannot document the plants you inspected.
Read the scope of a test report
Check the purpose, sample type, collection date and parameters tested. If the report only lists a sample identifier, ask how that sample links to the batch. The finding applies to the sample and tests described.
Example of a useful inspection note
Batch A: five plants observed on the same day, with visible damage on two. Photos are linked to this batch. No assessment has established the cause. That record tells a later reader more than a blanket quality verdict.